​Student Career, Training, and Professional
Development Funds​

​The Division provides DBBS students with a $600 allowance to be used toward career, training, and professional development expenses during graduate training. Expenses may include: research meeting, conference or career, training and development.  Students may request use of the Division funds after the thesis proposal has been approved by the Thesis Advisory Committee.  In order to use DBBS travel funds, a fully signed Career, Training, and Professional Development Funds Form.

General Travel Tips
  • Travel & Non-Travel Business Expenses - Financial Services Washington University in St. Louis (wustl.edu)
  • DBBS will only reimburse the cost of individual student expenses. It is best practice to pay for all expenses individually and obtain a detailed receipt showing just your portion of the expense. For example, if a meal is shared, your portion should be paid separately. If a hotel is shared, we will need a receipt showing payment for just your portion of the hotel cost.
  • Backup is required for all expenses listed on the reimbursement form, and can be uploaded digitally when submitting in Work Day. If a receipt is lost, an explanation is needed as well as a bank statement; exception approval is also needed in this circumstance.
  • Expense reports for travel can be submitted through the Work Day system as expenses are incurred (students do not need to complete travel before requesting reimbursement. However the Career, Training, and Professional Development Funds Form will need to be submitted with each receipt. Students or the student’s mentor department will be responsible for submittal (determined by protocols established by individual departments).
  • Airfare should be booked as soon as possible and at least 3 weeks prior to travel if you aren't able to book sooner.
  • When booking airfare, always select coach or “wanna get away”.  If any other seat class is booked, you will need to provide a sample airfare showing the lowest cost airfare available at the time of booking. Or if coach or “wanna get away” is unavailable, you will need to provide backup showing that these rates are not available at the time of booking.
  • If airfare is booked for additional personal time in a particular city, you will be required to submit sample airfare showing the lowest possible airfare cost for the dates of the business travel only.
  • Early check in fees and travel insurance are not reimbursable.
  • If you choose to drive or book a rental car as your transportation, you will be required to submit sample airfare showing the lowest possible airfare cost for the dates of the business travel only.  This sample price needs to be retrieved at least 3 weeks prior to the start of the trip. DBBS will reimburse the lower cost.
  • If you drive a personal vehicle, DBBS will reimburse mileage at the current IRS mileage rate.  Individual gas receipts are not reimbursed. A map showing each destination and the mileage will be needed as backup.
  • If a rental car is used for transportation, DBBS will reimburse the cost of the rental car along with gas.  Backup for all transportation costs is required.​
Meal/Beverage Tips
  • DBBS will not reimburse alcohol.
​International Tips
  • To help endure safety and well-being when traveling internationally, a policy and system for registering international travel has been implemented.  Registration for university-related international travel will be required for all students traveling outside the United States for university purposes. To ensure compliance, timely reimbursement of travel expenses will be contingent on creating a one-time profile and registering the details of each trip in the university’s travel registry system. More information about international travel, policies, and procedures can be found at http://global.wustl.edu/resources/. You can access the travel registry at mytrips.wustl.edu.
  • When booking international airfare always use a United States Flag Carrier.
  • DBBS will reimburse foreign currency transaction fees with appropriate backup.​

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