​​Welcome Entering Students!

Review the Entering Student Checklist​ carefully and tend to the things you need to arrange ahead of time.

ENTERING STUDENT CHECKLIST 2022.pdfENTERING STUDENT CHECKLIST 2022.pdf

Visit the topics below to help with your transition to Graduate School and contact your DBBS Program Coordinator for any concerns or questions.​​​

NOTE:  We will not be implementing a “floating start date”; July 6th is the only date you may begin a summer rotation.

​Start D​ate ​Note
​Summer Rotation (if applicable) ​July 6 ​Your stipend will begin on this date.
Orientation ​August 8 ​Your stipend will begin on this date.
First Rotation (without immersion experience) ​August 22 ​If not participating in the 3-week immersion experience you are expected to start your first rotation by August 22
First Rotation (with immersion experience) ​September 6 If you are participating in the 3-week Immersion Experience will begin September 6th​
First Day of Classes ​​August 29

Money Matters

The 2022-2023 annual stipend is $34,500. 

 - Stipend payments are disbursed the last working day of each month. 

 - If direct deposit is not set up in time, your paycheck will be mailed to your local home address.  We encourage direct deposit as the US postal service can have a delayed delivery time which would cause you to receive your paychecks late.

Entering Class 2022 frontload details - PhD.pdf

Download the Frontload form.pdf

 - After you confirmed your start date with your Program Coordinator, please send an email to  DBBS-StudentFinance@email.wustl.edu​ with the following information:

  • Start Date
  • Email address
  • Frontload form

Payroll deadlines to receive information are the following:

  • July 8th
  • August 15th

Once DBBS Finance has collectively received these three items of information, we will begin to process your stipend disbursement.  

You will receive email notifications from MyDay/WorkDay prompting you for required information, which you will enter directly into the system. Once you have entered the required information then the processing moves on to the next steps in setting up your stipend disbursements. 

For more information regarding stipend payments and possible tax implications please visit https://financialservices.wustl.edu/wfin-topic/payroll/tax-issues-fellowship-stipend-recipients/.

International Students:

All new International Students must complete the Check-In Form as soon as possible after their arrival in the U.S., https://students.wustl.edu/oiss-check-in/​​.  Please make certain to have all appropriate original documentation when you complete the Check-In Form.​​

Please visit the WUSTL Office for International Students and Scholars (OISS) webpage for more information information and resources, https://students.wustl.edu/international-students-scholars/.

For questions concerning your VISA prior to orientation please contact the OISS Office.

Compliancy Training

DBBS Finance will communicate to incoming students information on how to complete the 3 required compliancy modules:

  • HIPAA 101
  • EHS Initial Lab Safety
  • PERCSS - Core Course

The WU Title IX office will contact students directly, prior to their arriving on campus, with instructions on how to complete the mandatory Title IX compliancy module.

Housing and Relocation

Have you found a place to live?

Information about relocating to St. Louis can be found on the DBBS Relocating​ to St. Louis webpage.  The Division maintains a roommate list for current and incoming graduate students. This list will be provided to you from your coordinator via email.  Check back frequently for updates.

Student ID Card

When you arrive in St. Louis, contact your DBBS Program Coordinator to obtain authorization for an ID Card.  We will use the photo you submitted with your application, unless you send another to your DBBS Program Coordinator immediately.  All Washington University students should carry their WU Student ID Card whenever they are on campus. The ID gives you access to buildings on the Medical Campus and select Danforth campus buildings, or using the campus shuttle.  

To ride the MetroLink you must have your WU Student ID and Metro U-Pass (see Transportation below for additional information on the Metro U-Pass).

Rotations

When searching for a lab in which to rotate, the PI of the lab may ask your DBBS Program Coordinator to view your application. Please provide permission in the Student Hub to ensure a seamless transition to each rotation.


Setting Up Your First Rotation
We encourage all DBBS students to research our faculty database to contact potential research mentors. Here are a few tips to make setting up your first rotation a success: 

  • Review faculty and their research interests to get an idea of where you want to rotate.
  • Most faculty members prefer to be contacted initially by email.
  • To prepare for your first meeting with the faculty member, read some recent papers from the faculty member's laboratory.
  • Download and fill out the Researc​h Rotation Form​ and give to your program coordinator.  
  • Please visit the Student Forms section of the DBBS website for all student forms.

Health

All incoming students to WUSM are required to meet certain entrance health requirements.  These entrance requirements include proof of immunity to certain communicable diseases, in accordance with immunization guidelines, and a physical within one year of matriculation. Incomplete information will result in a student’s inability to attend classes.  The student alone is responsible for ensuring that all required forms are completed and returned to Student Health Service by July 15th.  For those students starting in the summer, form submission is required one month prior to your start date.  Failure to comply will result in a $95.00 late fee.  Please visit the Student Health web-site at http://wusmhealth.wustl.edu for detailed requirements, instructions and forms.  Using your WUSTL key, you are able to submit your information using electronic record submission.​

If you need a physical, contact the following organization; they offer a reduced rate for WUSTL students.

BarnesCare Midtown
5000 Manchester Ave. 
314-747-5800 (call for appointment)
Hours:  Monday – Friday 7:30am – 6:00pm

Call for out-of-pocket costs for a physical or immunizations (DO NOT accept insurance).  You may want to have this done at your undergraduate school.

Transportation

​Washington University U-Pass Program

Washington University in St. Louis offers a comprehensive transportation program through Metro St. Louis, the region's public transportation agency.  The U-Pass program provides Metro passes for full-time students, benefits-eligible faculty and staff, and full-time employees of qualified service providers.  This program provides students and other members of the University community unlimited access to the St. Louis Metropolitan region on public transit.  In addition, there are three bus routes that specifically target the connection of Washington University's campuses to nearby residential and shopping areas.  For more information on the U-Pass program, please call (314) 935-5601 or visit https://parking.wustl.edu/items/metro-transit/​.  Metro route and schedule information is available online at metrostlouis.org.  Faculty, staff, and students who use the U-Pass as the primary mode of transportation to and from campus may enroll in the Occasional Parking program and are also eligible for the Citizens for Modern Transit Guaranteed Ride Home program.  See your DBBS Program Coordinator to register for the fall semester to become eligible for the U-Pass.

For information on parking & shuttle routes on the Med School campus, visit the Washington University School of Medicine(WUSM) Transportation Office online or call 314-362-6824.

For information on parking & shuttle routes on the Danforth (main) campus, visit the Washington University in St. Louis (WUSTL) Transportation Office​ online or call 314-935-5601.






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